Medicine Hat campus main entrance

Administration & Governance

Policies & Procedures

Medicine Hat College is currently in the process of reviewing and revising all of its operational policies. While this review is underway, all approved policies are listed on this site. All newly approved policies will be linked to. All previously approved policies, or the procedures specific to any of the listed policies, may be requested by contacting the college's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

In addition to reviewing and revising all MHC operational policies, a policy framework has been developed.

General Administration

 

 POLICIES  PROCEDURES
GA-01: Policies PR-GA-01-1: Policy and Procedure Development and Approval Process
PR-GA-01-01 Appendix A - Policy Requirement Form 
PR-GA-01-01 Appendix B - Policy Template 
GA-02: Procedures PR-GA-01-01 Appendix C - Procedure Template
GA-03: Indigenous Honorarium and Offerings  
GA-04: FOIP PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
GA-05: Records and Information Management PR-GA-05-01: Applying the Records Retention and Disposition Schedule
 GA-05-01 Appendix A - Identifying MHC Records
GA-05-01 Appendix B - Records Retention and Disposition Schedule
GA-06: Honorary Applied Degree PR-GA-06-01 Honorary Applied Degree

By Department


 POLICIES  PROCEDURES
 AC-01 Credentials and Parchments  AC-01 Appendix A
AC-02 Academic Freedom  
 AC-03 Program Advisory Committees  
 AC-04 Program Review  
 AC-05 Final Exams  
 AC-06 Academic Schedule  
 AC-07 Field Trip PR-AC-07-01 Field Trip
 AC-08 Evaluation of Student Learning  
 AC-09 PLAR PR-AC-09-01 PLAR
 AC-10 Transfer Credit PR-AC-10-01 Transfer Credit
 AC-13 Use of Canines in Teaching Policy  
 1.2 Class Cancellation*  
 1.11 Academic Resource Centre Testing Procedures* 
  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
CA-01 Sponsorship of External Organizations
 PR-CA-01-01 Sponsorship of External Organizations
Attachment A - CA-01 Sponsorship Application
CA-02 Donations and Fund Development  PR-CA-02-01 Endowment
PR-CA-02-02 Gifts in Kind
PR-CA-02-03 Securities
PR-CA-02-04 Recognition Naming 
2.14 Positioning and Promoting*

*This policy is currently available internally on SharePoint only. If you would like to request a copy of this policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
FL-01 Facility Bookings
 Appendix A - Media Equipment Use 
FL-02 Catering Services Attachment A: External Food Release of Liability 
FL-03 Parking FL-03 - Appendix A
FL-03 - Appendix B (Brooks)
3.1 Facility Access and Usage*
3.4 Lockers*
3.5 Posters, Notices, and Banners*
3.8 Vehicle Use for College Business*  
3.10 Flag Protocol*  
*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 
POLICIES
 PROCEDURES
FN-01 Travel and Expenses

PR-FN-01-01 Travel and Expenses

Appendix A - Travel Claim Example

Appendix B - Rate Schedule Domestic and US

Appendix C - Rate Schedule International

Appendix D - Lost Receipt Declaration
FN-02 Purchasing  

4.1 Partnerships with External Organizations*

  
4.2 Cash Collection and Deposits*
4.3 Credit Tuition and Mandatory Fees*
4.4 Duplication/Photocopying Services- Use and Charges*
4.5 Petty Cash*
4.7 Purchasing Cards*
4.8 Retail Vendors and Retail Space on MHC Property*
4.9 Asset Capitalization*  

4.10 Net Assets*

  
4.11 Disposal of Assets*  
4.13 Hosting Expenses*  
4.15 Expense Advance to Employees*  
4.16 International Travel*  
4.17 Signing Authority & Limitations*  
4.18 Disclosure of Travel and Expenses*  
*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 

POLICIES
 PROCEDURES
HS-01 Occupational Health & Safety    
HS-02 Smoke Free Environment 
HS-03 Alcohol Management

HS-03 Attachment A -Alcohol Risk Assessment Form

HS-03 Attachment B - Emergency Response Action Plan
6.1 Emergency Management*
6.2 Safety Footwear Subsidy*
6.3 Personal Protective Equipment Policy and Procedures*
6.6 Fall Protection*
6.7 Hearing Conservation Program*
6.8 Weapons and Controlled Materials*
6.9 Working Alone*  

 

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
HR-01 Respectful Work and Learning Environment 

PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution

PR-HR-01-01 Attachment A: RWLE Complaint Form

PR-HR-01-02 RWLE Student Informal Complaint Resolution

PR-HR-01-02 Attachment A: Student Informal Complaint Resolution Form
HR-02 Employee Recognition
HR-03 Disclosure Protection PR-HR-03-01 Disclosure of Wrongdoings
HR-05 Workplace Relationships
HR-06 Employee Relocation Assistance
  
HR-07 Phased Retirement PR-HR-07-01 Phased Retirement
HR-08 Employee Learning and Development
 PR-HR-08-01 Employee Learning and Development
HR-09 Substance Use Policy PR-HR-09-01 Substance Use Management Procedure
HR-10 Code of Conduct HR-10 Code of Conduct Appendix

HR-10 Attachment A Code of Conduct Disclosure Form
HR-11 Employee Personal Computer Purchase Plan  
HR-12 Flexible Work
  
HR-14 Employment Recruitment
Appendix A: Police Information Check
Appendix B: Employment Interview Expense
7.1 Personnel Record*  
7.2 Personal Information and Privacy*  
7.3 Payroll Processing*  
7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program)*  
7.6 Local Authorities Pension Participation*  
7.7 Vacation*  
7.8 Reporting Absences*  
7.10 Tuition Waivers*  
7.16 Resignation or Retirement Notice*  
7.17 Employee Planning and Performance Appraisal – Support Staff*  
7.19 Status Change for Faculty*  
7.20 Recognizing Academic Qualifications for Faculty*  
7.21 Deferred Salary Leave Program*  
7.24 Political Candidacy of Employees*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
IT-01 Mobile IT Connectivity IT-01 Mobile IT Connectivity Appendix A
PR-IT-01-01 Mobile IT Connectivity Procedure
IT-02 Electronic Information Storage, Access and Transport
 Appendix A - Electronic Information Storage Access and Transport Table
8.1 Email Usage*  
8.3 Information Technology Email Communication Standard*
8.4 Internet Policy Compliance*
8.6 Information Technology Acceptable Use*
8.7 Information Technology Student Guidelines*
8.10 Information Technology System Account Passwords*
8.11 Information Technology Access and Protection*
8.12 Allocation of Micro Computers*  
8.13 Video Surveillance and Use of Recorded Images*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
RE-01 Survey
9.2 Integrity in Research and Scholarship*
9.3 Research Conflict of Interest and Mandatory Exposure*
9.4 Applied Research*

9.5 Intellectual Property and Copyright*
9.6 Copyright Compliance*
9.7 Ethical Conduct for Research involving Human Participants*

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
SD-01 Sexual Violence

SD-01 APPENDIX A - CRIMINAL CODE OF CANADA DEFINITION OF CONSENT

SD-01 APPENDIX B - MYTHS AND MISCONCEPTIONS

SD-01 APPENDIX C - GUIDE FOR INDIVIDUALS IMPACTED BY SEXUAL VIOLENCE

SD-01 APPENDIX D - GUIDE FOR EMPLOYEES RESPONDING TO A DISCLOSURE OF SEXUAL VIOLENCE

PR-SD-01-01 Sexual Violence - Reporting and Responding
SD-02 Convocation - Instructor of the Year Award
SD-03 Convocation - Student of the Year Award
SD-04 Student Non-Academic Misconduct PR-SD-04-01 - Student Non-Academic Misconduct

SD-05 Academic Accommodation for Students with Disabilities

SD-05 SCHEDULE A - Exam Time Request Table  

 PR-SD-05-01 Academic Accommodation for Students with Disabilities
SD-06 Student Awards
SD-07 Education Abroad PR-SD-07-01 Education Abroad
10.3 Academic Calendar*  
10.6 Classroom Scheduling & Timetabling*  
10.8 Participation in Convocation*  
10.11 Student Payment Plans*  
10.12 Faith Groups on Campus*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

Contact

Policy Analyst
Tel: 403.504.2286
Email: PolicyAnalyst@mhc.ab.ca