Medicine Hat campus main entrance

Administration & Governance

Policies & Procedures

This page provides a central location for all approved MHC policies and procedures currently in effect.

Questions regarding content of a particular policy or procedure should be directed to the authority, as noted in the document.

Questions regarding the policy process or previous versions of documents should be directed to PolicyAnalyst@mhc.ab.ca.

By Department


 POLICIES  PROCEDURES

 AC-01 Credentials and Parchments

  AC-01 Appendix A
 AC-05 Final Exams  
 AC-06 Academic Schedule  
 AC-07 Field Trip PR-AC-07-01 Field Trip
 AC-09 PLAR PR-AC-09-01 PLAR
 AC-10 Transfer Credit PR-AC-10-01 Transfer Credit
 AC-13 Use of Canines in Teaching Policy  
 AP 1.0 Program Framework Policy

 AP 1.1 New Program Development Procedure

 AP 1.2 Course Development Procedure

 AP 1.3 Course Outline Procedure

 AP 1.4 Evaluation of Student Learning Procedure

 AP 1.5 Work Integrated Learning Procedure
 AP 2.0 Program Quality Assurance Policy

 AP 2.1 Program Advisory Committee Procedure

 AP 2.2 Program Review Procedure
 1.2 Class Cancellation*  
 1.11 Academic Resource Centre Testing Procedures* 
  
 10.3 Academic Calendar*  
 10.6 Classroom Scheduling & Timetabling*  


*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
CA-01 Sponsorship of External Organizations

PR-CA-01-01 Sponsorship of External Organizations
CA-02 Donations and Fund Development

CA-02 Donations and Fund Development - Appendix A Roles and Responsibilities

PR-CA-02-01 Endowment

PR-CA-02-02 Gifts in Kind

PR-CA-02-03 Securities

PR-CA-02-04 Recognition Naming
2.14 Positioning and Promoting*

*This policy is currently available internally on SharePoint only. If you would like to request a copy of this policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

 POLICIES  PROCEDURES
CO 1.0 Public Interest Disclosure (Whistleblower) Protection Policy

CO 1.0 Appendix A - Supervisor Toolkit

CO 1.1 Disclosure of Wrongdoings Procedure
GA-01: Policies

PR-GA-01-1: Policy and Procedure Development and Approval Process
GA-02: Procedures  
GA-04: FOIP PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
GA-05: Records and Information Management

PR-GA-05-01: Applying the Records Retention and Disposition Schedule

GA-05-01 Appendix A - Identifying MHC Records

GA-05-01 Appendix B - Records Retention and Disposition Schedule
POLICIES PROCEDURES
FL-01 Facility Bookings
 Appendix A - Media Equipment Use
FL-02 Catering Services  
FL-03 Parking

FL-03 - Appendix A

FL-03 - Appendix B (Brooks)
3.1 Facility Access and Usage*
3.4 Lockers*
3.5 Posters, Notices, and Banners*
3.8 Vehicle Use for College Business*  
3.10 Flag Protocol*  


*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.
POLICIES
 PROCEDURES
FN-01 Travel and Expenses

PR-FN-01-01 Travel and Expenses

Appendix A - Travel Claim Example

Appendix B - Rate Schedule Domestic and US

Appendix C - Rate Schedule International

Appendix D - Lost Receipt Declaration
FN-02 Purchasing  

4.1 Partnerships with External Organizations*

  
4.2 Cash Collection and Deposits*

4.3 Credit Tuition and Mandatory Fees*

4.3 Credit Tuition and Mandatory Fees - Appendix B*

4.3 Credit Tuition and Mandatory Fees - Appendix C*
4.4 Duplication/Photocopying Services- Use and Charges*
4.5 Petty Cash*
4.7 Purchasing Cards*
4.8 Retail Vendors and Retail Space on MHC Property*
4.9 Asset Capitalization*  

4.10 Net Assets*

4.10 Net Assets - Appendix A*

  
4.11 Disposal of Assets*  
4.13 Hosting Expenses*  
4.15 Expense Advance to Employees*  
4.16 International Travel*  

4.17 Signing Authority & Limitations*

4.17 Signing Authority and Limitations - Appendix A*

4.17 Signing Authority and Limitations - Appendix B*

  
4.18 Disclosure of Travel and Expenses*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.
POLICIES PROCEDURES
GA-03: Indigenous Honorarium and Offerings
GA-06: Honorary Applied Degree PR-GA-06-01 Honorary Applied Degree
POLICIES
 PROCEDURES
HS-01 Occupational Health & Safety  
HS-02 Smoke Free Environment
HS-03 Alcohol Management

HS-03 Attachment A -Alcohol Risk Assessment Form

HS-03 Attachment B - Emergency Response Action Plan
6.1 Emergency Management*
6.2 Safety Footwear Subsidy*
6.3 Personal Protective Equipment Policy and Procedures*
6.6 Fall Protection*

6.7 Hearing Conservation Program*

6.7 Hearing Conservation Program - Appendix A*

6.7 Hearing Conservation Program - Appendix B*

6.7 Hearing Conservation Program - Appendix C*
6.8 Weapons and Controlled Materials*
6.9 Working Alone*  6.9 Working Alone Procedure*

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
HR-01 Respectful Work and Learning Environment

PR-HR-01-01 RWLE Employee Resolution Procedure

PR-HR-01-02 RWLE Student Resolution Procedure
HR-02 Employee Recognition
HR-05 Workplace Relationships
HR-06 Employee Relocation Assistance
  
HR-07 Phased Retirement
HR-08 Employee Learning and Development
 PR-HR-08-01 Employee Learning and Development
HR-09 Substance Use Policy PR-HR-09-01 Substance Use Management Procedure

HR-10 Code of Conduct

HR-10 Code of Conduct | Please note that the new Code of Conduct Policy will be in effect on April 26th, 2025. 
HR-11 Employee Personal Computer Purchase Plan

PR-HR-11-01 Employee Personal Computer Purchase Plan

HR-11 Appendix A - List of Eligible Technology 2024
HR-12 Flexible Work
  
HR-14 Employment Recruitment
Appendix A: Police Information Check
Appendix B: Employment Interview Expense
7.1 Personnel Record*  
7.2 Personal Information and Privacy*  
7.3 Payroll Processing*  
7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program) *  
7.6 Local Authorities Pension Participation*  
7.7 Vacation*  
7.8 Reporting Absences*  
7.10 Tuition Waivers*  
7.16 Resignation or Retirement Notice*  
7.17 Employee Planning and Performance Appraisal – Support Staff*  
7.19 Status Change for Faculty*  
7.20 Recognizing Academic Qualifications for Faculty*  
7.21 Deferred Salary Leave Program*  
7.24 Political Candidacy of Employees*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
IT-01 Mobile IT Connectivity

IT-01 Mobile IT Connectivity Appendix A

PR-IT-01-01 Mobile IT Connectivity Procedure

IT-02 Electronic Information Storage, Access and Transport
 Appendix A - Electronic Information Storage Access and Transport Table
8.1 Email Usage*  
8.3 Information Technology Email Communication Standard*
8.4 Internet Policy Compliance*
8.6 Information Technology Acceptable Use*
8.7 Information Technology Student Guidelines*
8.10 Information Technology System Account Passwords*
8.11 Information Technology Access and Protection*
8.12 Allocation of Micro Computers*  
8.13 Video Surveillance and Use of Recorded Images*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
AC-02 Academic Freedom Policy  
RE-01 Survey
9.2 Integrity in Research and Scholarship*
9.3 Research Conflict of Interest and Mandatory Exposure*
9.4 Applied Research*

9.5 Intellectual Property and Copyright*
9.6 Copyright Compliance*
9.7 Ethical Conduct for Research involving Human Participants*

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

POLICIES
 PROCEDURES
SD-01 Sexual Violence

SD-01 APPENDIX A - CRIMINAL CODE OF CANADA DEFINITION OF CONSENT

SD-01 APPENDIX B - MYTHS AND MISCONCEPTIONS

SD-01 APPENDIX C - GUIDE FOR INDIVIDUALS IMPACTED BY SEXUAL VIOLENCE

SD-01 APPENDIX D - GUIDE FOR EMPLOYEES RESPONDING TO A DISCLOSURE OF SEXUAL VIOLENCE

PR-SD-01-01 Sexual Violence - Reporting and Responding
SD-02 Convocation - Instructor of the Year Award
SD-03 Convocation - Student of the Year Award
SD-04 Student Non-Academic Misconduct PR-SD-04-01 - Student Non-Academic Misconduct

SD-05 Academic Accommodation for Students with Disabilities

SD-05 SCHEDULE A - Exam Time Request Table

 PR-SD-05-01 Academic Accommodation for Students with Disabilities
SD-06 Student Awards
SD-07 Education Abroad PR-SD-07-01 Education Abroad
10.8 Participation in Convocation*  
10.11 Student Payment Plans*  
10.12 Faith Groups on Campus*  

*These policies are currently available internally on SharePoint only. If you would like to request copies of these policies, please contact MHC's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

Contact

Policy Analyst
Tel: 403.504.2286
Email: PolicyAnalyst@mhc.ab.ca