FOIP Forms

Your Course and FOIP

This form is intended to inform individuals of information gathering or sharing that goes beyond activity in the typical classroom. You may also use this form to gather permission to distribute graded course materials through indirect means. It may be modified to suit specific needs. When employed, the form should be stored by the instructor until the end of the grade appeals period (three months following the end of the course.)
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General Release of Personal Data

This form is intended to obtain the permission necessary to share personal information about an individual. Examples for use may include gathering permission to discuss a student's performance with a parent, with a counsellor, or with an outside agency. The form should be signed by the individual about whom information will be shared. The form should be collected and stored by the instructor until the end of the grade appeals period (three months following the end of the course.)
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Release of Academic Data

This form is intended to obtain the permission necessary to distribute graded course materials through indirect means. The form should be signed by the individual about whom information will be shared. The form should be collected and stored by the instructor until the end of the grade appeals period (three months following the end of the course.)
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Confidentiality Statement

This form is intended to impress upon MHC employees the need to handle all personal information within the bounds of the FOIP Act. The form will be distributed to all employees of MHC. Signed copies will be stored within the employee's personal file in Human Resources throughout their period of employment with MHC.
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Model Release

This form is intended to facilitate gathering permission to gather and use images of students, employees or members of the public. It should be signed by any individual identifiable within an image and retained with the records and materials relevant to the media in which the image is used.
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Rattler Athletics

This form is intended to facilitate gathering permission necessary to share personal information specific to Rattler Athletics. The form should be signed by the athlete about whom information will be shared. The form should be collected and stored by the coach or athletics director throughout the player's relationship with the team.
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Reference Request

This form is intended to obtain the permission necessary to provide references for employment or other purposes. The form should be signed by the individual seeking the reference. The form should be collected by the individual providing the reference and stored for the length of time they are willing to serve as a reference.
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