Policies and Procedures
Medicine Hat College is currently in the process of reviewing and revising all of its operational policies. While this review is underway, all approved policies are listed on this site. All newly approved policies will be linked to. All previously approved policies, or the procedures specific to any of the listed policies, may be requested by contacting the college's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.
In addition to reviewing and revising all MHC operational policies, a policy framework has been developed.
General Administration
| POLICIES |
PROCEDURES |
| GA-01: Policies | PR-GA-01-1: Policy and Procedure Development and Approval Process PR-GA-01-01 Appendix A - Policy Requirement Form (PRF) Fillable PDF (download before completing) PR-GA-01-01 Appendix B - Policy Template (Please contact the Policy Analyst for a Microsoft Word version) |
| GA-02: Procedures | PR-GA-01-01 Appendix C - Procedure Template (Please contact the Policy Analyst for a Microsoft Word version)
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| GA-03: Indigenous Honorarium and Offerings |
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| GA-04: FOIP | PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
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| GA-05: Records and Information Management |
PR-GA-05-01: Applying the Records Retention and Disposition Schedule GA-05-01 Appendix A - Identifying MHC Records GA-05-01 Appendix B - Records Retention and Disposition Schedule |
| GA-06: Honorary Applied Degree | PR-GA-06-01 Honorary Applied Degree |
Department Policies & Procedures
| POLICIES |
PROCEDURES |
| AC-01 Credentials and Parchments |
AC-01 Appendix A |
| AC-02 Academic Freedom |
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| AC-03 Program Advisory Committees |
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| AC-04 Program Review |
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| AC-05 Final Exams |
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| AC-06 Academic Schedule |
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| AC-07 Field Trip |
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| AC-08 Evaluation of Student Learning |
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| AC-09 PLAR |
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AC-10 Transfer Credit |
PR-AC-10-01 Transfer Credit |
| 1.2 Class Cancellation | |
| 1.6 Program Coordination |
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| 1.11 Academic Resource Centre Testing Procedures |
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Community Engagement & Communications
| POLICIES |
PROCEDURES |
| CA-01 Sponsorship of External Organizations |
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| 2.6 Donations & Fundraising |
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| 2.14 Positioning and Promoting |
Research, Scholarship & Copyright
| POLICIES |
PROCEDURES |
| RE-01 Survey |
PR-RE-01-01 Survey
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| 9.2 Integrity in Research and Scholarship |
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| 9.3 Research Conflict of Interest and Mandatory Exposure | |
| 9.4 Applied Research | |
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9.5 Intellectual Property and Copyright |
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| 9.6 Copyright Compliance | |
| 9.7 Ethical Conduct for Research involving Human Participants | |
| 9.8 Invention Disclosure and Assignment |
| POLICIES |
PROCEDURES |
| FL-01 Facility Bookings |
Appendix A - Media Equipment Use |
| FL-02 Catering Services | Attachment A: External Food Release of Liability |
| FL-03 Parking | Appendix A: MHC Parking and Roadway Rules and Regulations |
| 3.1 Facility Access and Usage |
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| 3.4 Lockers | |
| 3.5 Posters, Notices, and Banners |
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| 3.8 Vehicle Use for College Business | |
| 3.10 Flag Protocol |
| POLICIES |
PROCEDURES |
| FN-01 Travel and Expenses |
PR-FN-01-01 Travel and Expenses |
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4.1 Partnerships with External Organizations |
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| 4.2 Cash Collection and Deposits |
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| 4.3 Credit Tuition and Mandatory Fees |
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| 4.4 Duplication/Photocopying Services- Use and Charges |
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| 4.5 Petty Cash |
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| 4.6 Purchasing |
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| 4.7 Purchasing Cards |
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| 4.8 Retail Vendors and Retail Space on MHC Property |
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| 4.9 Asset Capitalization | |
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4.10 Net Assets |
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| 4.11 Disposal of Assets | |
| 4.13 Hosting Expenses | |
| 4.15 Expense Advance to Employees | |
| 4.16 International Travel | |
| 4.17 Signing Authority & Limitations |
| POLICIES |
PROCEDURES |
| HS-01 Occupational Health & Safety | |
| HS-02 Smoke Free Environment |
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| HS-03 Alcohol Management |
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| 6.1 Emergency Management |
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| 6.2 Safety Footwear Subsidy |
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| 6.3 Personal Protective Equipment Policy and Procedures |
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| 6.6 Fall Protection |
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| 6.7 Hearing Conservation Program |
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| 6.8 Weapons and Controlled Materials |
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| 6.9 Working Alone | |
| POLICIES |
PROCEDURES |
| HR-01 Respectful Work and Learning Environment |
PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution PR-HR-01-01 Attachment A: RWLE Complaint Form PR-HR-01-02 RWLE Student Informal Complaint Resolution PR-HR-01-02 Attachment A: Student Informal Complaint Resolution Form |
| HR-02 Employee Recognition |
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| HR-03 Disclosure Protection |
PR-HR-03-01 Disclosure of Wrongdoings |
| HR-05 Workplace Relationships |
PR-HR-05-01 Workplace Relationships |
| HR-07 Phased Retirement |
PR-HR-07-01 Phased Retirement |
| HR-08 Staff Training and Development |
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| HR-09 Substance Use |
PR-HR-09-01 Substance Use Management |
| HR-10 Code of Conduct |
HR-10 Code of Conduct Appendix HR-10 Attachment A Code of Conduct Disclosure Form |
| HR-11 Employee Personal Computer Purchase Plan | |
| 7.1 Personnel Record | |
| 7.2 Personal Information and Privacy | |
| 7.3 Payroll Processing | |
| 7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program) | |
| 7.6 Local Authorities Pension Participation | |
| 7.7 Vacation | |
| 7.8 Reporting Absences | |
| 7.9 Telework | |
| 7.10 Tuition Waivers | |
| 7.12 Employment Interview Expense | |
| 7.13 Employment Recruitment & Hiring Procedures | |
| 7.14 Employee Relocation Assistance | |
| 7.16 Resignation or Retirement Notice | |
| 7.17 Employee Planning and Performance Appraisal – Support Staff | |
| 7.19 Status Change for Faculty | |
| 7.20 Recognizing Academic Qualifications for Faculty | |
| 7.21 Deferred Salary Leave Program | |
| 7.24 Political Candidacy of Employees | |
| 7.27 Criminal Record Check Policy |
| POLICIES |
PROCEDURES |
| 8.1 Email Usage | |
| 8.3 Information Technology Email Communication Standard |
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| 8.4 Internet Policy Compliance |
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| 8.6 Information Technology Acceptable Use |
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| 8.7 Information Technology Student Guidelines |
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| IT-01 Mobile IT Connectivity |
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| IT-02 Electronic Information Storage, Access and Transport |
Appendix A - Electronic Information Storage Access and Transport Table |
| 8.10 Information Technology System Account Passwords |
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| 8.11 Information Technology Access and Protection |
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| 8.12 Allocation of Micro Computers | |
| 8.13 Video Surveillance and Use of Recorded Images |
| POLICIES |
PROCEDURES |
| SD-01 Sexual Violence SD-01 APPENDIX A - CRIMINAL CODE OF CANADA DEFINITION OF CONSENT SD-01 APPENDIX B - MYTHS AND MISCONCEPTIONS SD-01 APPENDIX C - GUIDE FOR INDIVIDUALS IMPACTED BY SEXUAL VIOLENCE |
PR-SD-01-01 Sexual Violence - Reporting and Responding
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| SD-02 Convocation - Instructor of the Year Award |
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| SD-03 Convocation - Student of the Year Award |
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| SD-04 Student Non-Academic Misconduct |
PR-SD-04-01 - Student Non-Academic Misconduct |
| SD-05 Academic Accommodation for Students with Disabilities |
PR-SD-05-01 Academic Accommodation for Students with Disabilities |
| SD-06 Student Awards |
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| SD-07 Education Abroad |
PR-SD-07-01 Education Abroad |
| 10.3 Academic Calendar | |
| 10.6 Classroom Scheduling & Timetabling | |
| 10.8 Participation in Convocation | |
| 10.11 Student Payment Plans | |
| 10.12 Faith Groups on Campus |