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Policies and Procedures

Medicine Hat College is currently in the process of reviewing and revising all of its operational policies. While this review is underway, all approved policies are listed on this site. All newly approved policies will be linked to. All previously approved policies, or the procedures specific to any of the listed policies, may be requested by contacting the college's policy analyst at PolicyAnalyst@mhc.ab.ca or at 403.504.2286.

In addition to reviewing and revising all MHC operational policies, a policy framework has been developed.

General Administration

POLICIES
 PROCEDURES
GA-01: Policies PR-GA-01-1: Policy and Procedure Development and Approval Process
PR-GA-01-01 Appendix A -- Policy Requirement Form (PRF) Fillable PDF (download before completing)
PR-GA-01-01 Appendix B -- Policy Template (Please contact the Policy Analyst for a Microsoft Word version)
GA-02: Procedures PR-GA-01-01 Appendix C -- Procedure Template (Please contact the Policy Analyst for a Microsoft Word version)
GA-04 FOIP PR-GA-04-01 FOIP: Procedure for Freedom of Information and Protection of Privacy
GA-06 Honorary Applied Degree PR-GA-06-01 Honorary Applied Degree

Department Policies & Procedures

POLICIES
 PROCEDURES
AC-01 Credentials and Parchments
AC-02 Academic Freedom
AC-03 Program Advisory Committees
AC-04 Program Review
AC-05 Final Exams
AC-06 Academic Schedule
AC-07 Field Trip

PR-AC-07-01 Field Trip
AC-08 Evaluation of Student Learning
AC-09 PLAR

PR-AC-09-01 PLAR
AC-10 Transfer Credit
 PR-AC-10-01 Transfer Credit
1.1 Academic Regulations
1.2 Class Cancellation
1.4 Retention of Student Records: Graded Course Materials
1.5 Library
1.6 Program Coordination
1.11 Academic Resource Centre Testing Procedures
 

Community Engagement & Communications

POLICIES
 PROCEDURES
CA-01 Sponsorship of External Organizations
2.6 Donations & Fundraising
2.14 Positioning and Promoting

Research, Scholarship & Copyright

POLICIES
 PROCEDURES
RE-01 Survey
 PR-RE-01-01 Survey
9.2 Integrity in Research and Scholarship
9.3 Research Conflict of Interest and Mandatory Exposure
9.4 Applied Research

9.5 Intellectual Property and Copyright
9.6 Copyright Compliance
9.7 Ethical Conduct for Research involving Human Participants
9.8 Invention Disclosure and Assignment
POLICIES
 PROCEDURES
FL-01 Facility Bookings
 Appendix A - Media Equipment Use
FL-02 Catering Services Attachment A: External Food Release of Liability
FL-03 Parking Appendix A: MHC Parking and Roadway Rules and Regulations
3.1 Facility Access and Usage
3.3 Video Conference Room Booking Guidelines
3.4 Lockers
3.5 Posters, Notices, and Banners
3.8 Vehicle Use for College Business
3.9 Telephones
3.10 Flag Protocol  
POLICIES
 PROCEDURES
FN-01 Travel and Expenses

PR-FN-01-01 Travel and Expenses

 Appendix A - Travel Claim Example

 Appendix B - Rate Schedule Domestic and US

 Appendix C - Rate Schedule International

 Appendix D - Lost Receipt Declaration

4.1 Partnerships with External Organizations

  
4.2 Cash Collection and Deposits
4.3 Credit Tuition and Mandatory Fees
4.4 Duplication/Photocopying Services- Use and Charges
4.5 Petty Cash
4.6 Purchasing
4.7 Purchasing Cards
4.8 Retail Vendors and Retail Space on MHC Property
4.9 Asset Capitalization  

4.10 Net Assets

  
4.11 Disposal of Assets  
4.13 Hosting Expenses  
4.15 Expense Advance to Employees  
4.16 International Travel  
4.17 Signing Authority & Limitations  
POLICIES
 PROCEDURES
HS-01 Occupational Health & Safety  
HS-02 Smoke Free Environment
6.1 Emergency Management
6.2 Safety Footwear Subsidy
6.3 Personal Protective Equipment Policy and Procedures
6.6 Fall Protection
6.7 Hearing Conservation Program
6.8 Weapons and Controlled Materials
6.9 Working Alone  
6.10 Workplace Violence  
6.11 Alcohol Management  
POLICIES
 PROCEDURES
HR-01 Respectful Work and Learning Environment PR-HR-01-01 Respectful Work and Learning Environment Complaint Resolution
HR-02 Employee Recognition
HR-03 Disclosure Protection PR-HR-03-01 Disclosure of Wrongdoings
HR-05 Workplace Relationships PR-HR-05-01 Workplace Relationships
HR-07 Phased Retirement PR-HR-07-01 Phased Retirement
HR-08 Staff Training and Development
HR-09 Substance Use PR-HR-09-01 Substance Use Management
HR-10 Code of Conduct HR-10 Code of Conduct Appendix

HR-10 Attachment A Code of Conduct Disclosure Form
HR-11 Employee Personal Computer Purchase Plan  
7.1 Personnel Record  
7.2 Personal Information and Privacy  
7.3 Payroll Processing  
7.5 Employee Benefits - Supplementary Employment Insurance Benefit Program (S.E.I.B. Program)  
7.6 Local Authorities Pension Participation  
7.7 Vacation  
7.8 Reporting Absences  
7.9 Telework  
7.10 Tuition Waivers  
7.12 Employment Interview Expense  
7.13 Employment Recruitment & Hiring Procedures  
7.14 Employee Relocation Assistance  
7.15 Employee Accommodation: Temporary Stay in Student Residence  
7.16 Resignation or Retirement Notice  
7.17 Employee Planning and Performance Appraisal – Support Staff  
7.18 Faculty Evaluation  
7.19 Status Change for Faculty  
7.20 Recognizing Academic Qualifications for Faculty  
7.21 Deferred Salary Leave Program  
7.24 Political Candidacy of Employees  
7.27 Criminal Record Check Policy  
POLICIES
 PROCEDURES
8.1 Email Usage  
8.3 Information Technology Email Communication Standard
8.4 Internet Policy Compliance
8.6 Information Technology Acceptable Use
8.7 Information Technology Student Guidelines
IT - 01 Mobile IT Connectivity
8.10 Information Technology System Account Passwords
8.11 Information Technology Access and Protection
8.12 Allocation of Micro Computers  
8.13 Video Surveillance and Use of Recorded Images  

Contact Us

Policy Analyst

Tel: 403.504.2286
Email: PolicyAnalyst@mhc.ab.ca